DIRECTORATE OF PANCHAYATS

The Details were last Updated on 16-04-2014

A. Licences/ Permissions issued by the Village Panchayat

1) Grant of Licence for Construction/ Reconstruction of any structure:

SERVICES AVAILABLE AT THE PANCHAYAT


2) Permission for Repairs of House/Structure:
3) License for Hotels/ Shops/ Restaurant/ Eating House/ Coffee House/ Sweet Meat Shop/ Bakery/ Boarding etc.
4) Permission for construction of factories/ Installation of Machinery.
5) License for using any place for Trade, Business or Industry.
6) License for places for disposal of Dead Bodies:
7) Licensing of Shops:

B. Certificates issued by the Village Panchayat

1) Income Certificate
2) Birth / Death Certificate
3) Occupancy Certificate
4) No Dues Certificate
5) Non-Availability of Birth or Death Certificate
6) Residence Certificate
7) Character Certificate
8) Dependency Certificate
9) Poverty Certificate
10) Divergence Certificate
11) Bonafide Fisherman Certificate
12) Occupation Certificate

C. No Objection Certificates (NOCs) issued by the Village Panchayat

D. Other Services

1)Grant of Licence for Construction/ Reconstruction of any structure:


Any person intending to erect,reconstruct,alter or modify any structure shall make an written application to the panchayat in accordance with the following order issued by the Government in this regard.
Order
30/3/DP-99
In order to simplify the procedure for the grant of permission for the construction of building, the government is pleased to issue the following instruction for strict compliance of the panchayat or the concerned authority.
1) Every person seeking permissiom for construction of the building shall prepare four sets of building plans and drawing and submit the same to the panchayat along with all necessary documents as required by the Goa Daman & Diu Village Panchayat, {Regulation of Building} Rules, 1971.
2) The Village Panchayat Secretary or any other person authorized by Panchayat in this behalf shall acknowledge the application. The Panchayat Secretary shall scrutinize the application and place the same before the Sarpanch. Within 2 days from the date of receipt of the application. In case if the application is complete in all respects, the Sarpanch shall forward the plains and drawing to the Town Planner of the concerned taluka in duplicate and simultaneously one set of plans & drawing drawing to the Assistant Engineer of PWD/Technical officer. In case the application is incomplete. The Panchayat Secretary shall return the same to the applicant within the week with the direction to resubmit the application after complying with the observation rased by the panchayat.
3) The Town Planner and the Technical Officer shall communicate their comments/views within two weeks from the date of the receipt of the plans and drawing from the panchayat.
4) The Town Planner shall scrutinize the plans and convey his comments on the following aspects:-
a} The area of the plot
b} The area allowed to be converted by the Dy. Collector
c} The permissible FAR
d} FAR proposed for construction
e} Height of the building.
f} Number of units allowed and their purpose.
g} Total built up area.
h} The area kept for car parking, open space etc.
i} Set back approved North, South, East, & West.
j} Area of the existing structure incase of reconstruction.
k} Access to the proposed construction
l} Whether any traditional access or footpath are existing
m} The zone in which the proposed construction falls and any other information which may be relevant.

2) Permission for Repairs of House/Structure:


i) A panchayat may grant permission for the repairs of a house/structure without the approval of Town & Country Planning Department within the existing plinth area. However the Panchayat should satisfy itself that the applicant is the owner of the house and has furnished all the other required documents before grant of such permission.
ii) In order to keep an effective control and avoid any misuse of such repairs license granted by the Panchayat, formats for granting such a license, Inspection Report and the Application form for issue of repairs permission have been prescribed by this Department vide Circular No.15/77/DP/CIR/200/6983 dated 6.9.2002. (See Annexure- 5)
iii) The Panchayat shall ensure that the repairs permission is issued only to the existing houses which were constructed after obtaining valid licenses or the house is recorded in the House Tax Register for the last more than five years. iv) The Panchayat shall compulsorily obtain and retain in the file of the concerned party, the details of repairs, the Inspection Report and the copy of the permission granted in the prescribed formats.

3) License for Hotels/ Shops/ Restaurant/ Eating House/ Coffee House/ Sweet Meat Shop/ Bakery/ Boarding etc:


License for Hotels/ Shops/ Restaurant/ Eating House/ Coffee House/ Sweet Meat Shop/ Bakery/ Boarding etc. A renewable license for hotels/shops/restaurants/ eating house/ Coffee house/ sweet meat shop/ bakery/boarding, etc. is issued by the Panchayat under section 70 of The Goa Panchayat Raj Act,1994. A person requiring such a license should apply to the Sarpanch. After carrying out necessary inquiry, the matter is placed before the Panchayat body which through its resolution decides on the issue of such permission. The Secretary shall thereafter implement the resolution of the Panchayat.

4) Permission for construction of factories/ Installation of Machinery:


Permission for construction of factories/ Installation of Machinery. A renewable permission for construction or establishment of any factory, workshop or workplace or for installation of machinery or manufacturing plant is issued by the Panchayat under section 68 of The Goa Panchayat Raj Act, 1994. A person requiring such permission should apply to the Sarpanch. After carrying out necessary inquiry, and after verifying all the relevant documents, the matter is placed before the Panchayat Body which through its resolution decides on the issue of such permission. The Secretary shall thereafter implement the resolution of the Panchayat.

5) License for using any place for Trade, Business or Industry:


License for using any place for Trade, Business or Industry. A renewable license for construction or establishment of any factory, workshop or workplace or for installation of machinery or manufacturing plant is issued by the Panchayat under section 69 of The Goa Panchayat Raj Act, 1994. A person requiring such a License should apply to the Sarpanch. After carrying out necessary inquiry, and after verifying all the relevant documents, the matter is placed before the Panchayat Body which through its resolution decides on the issue of such license The Secretary shall thereafter implement the resolution of the Panchayat.

6)License for places for disposal of Dead Bodies:


A renewable license for disposal of dead bodies is issued by the Panchayat under section 95 of the Goa Panchayat Raj Act, 1994. A person or community or organization requiring such a license should apply to the Sarpanch. The application in such a case should indicate all details such as the plan showing the locality, boundary and extent of the area, the name of the owner, locality or person interested, the system of management and other details as may be called for by the Panchayat. After carrying out necessary inquiry and after verifying all the relevant documents, the matter is placed before the Panchayat Body which through its resolution decides on the issue of such license. The Secretary shall thereafter implement the resolution of the Panchayat. Registration of such burial or burning grounds is also required to be done under section 94 of The Goa Panchayat Raj Act, 1994.

7) Licensing of Shops:


A renewable license is issued by the Panchayat for permanent and temporary shops under section 71 of The Goa Panchayat Raj Act, 1994. Any person requiring such a license should apply to the Sarpanch. After carrying out necessary inquiry, and after verifying all the ownership documents, the matter is placed before the Panchayat body which through its resolution decides on the issue of such permission. The Secretary shall thereafter implement the resolution of the Panchayat.

1) Income Certificate:


A person desiring to get an Income Certificate should apply to Sarpanch/Secretary along with an affidavit sworn before a Magistrate/Notary, xerox copy of Ration Card and other relevant income documents. After verifying the documents and conducting a local inquiry in to the facts and merits of the case, the Village Panchayat Secretary shall issue the Income Certificate, duly attested by the Sarpanch and countersigned by the concerned Block Development Officer.

2) Birth / Death Certificate:


The Village Panchayat Secretary also functions as Registrar of Births and Deaths under the Registration of Births and Deaths Act, 1969. The first Birth or Death registration certificates are issued by the Secretary immediately after the registration has taken place. An abstract of Births and Deaths Registrars is also available at the office of the V.P. Secretary which may be obtained from him on payment of prescribed fees.

3) Occupancy Certificate:


As soon as the building is ready for occupation, the licensee should obtain first, the certificate from the Project Engineer that the building is complete in all respects in accordance with the approved plans and that the said building is ready for occupation. The licensee, thereafter, shall approach the Panchayat for grant of occupancy certificate which will be referred by the village panchayat to the Technical Officer for his opinion. A copy of the file shall also be forwarded to the Town and Country Planning Department for their approval. Once the Technical Officer and the Town Planner grants clearance for issue of occupancy certificate, the case shall be referred to the Block Development Officer for payment of the infrastructure tax if the built up area exceeds 100 sq. mts. The rate of tax is presently charged @ Rs. 40/- per sq. m. on the floor area as per the rates notified under the provisions of Goa Tax on Infrastructure Act, 1997. After payment of the infrastructure tax, the Panchayat Secretary shall issue the Occupancy Certificate pursuant to the resolution of the Panchayat.
Exemptions: Buildings constructed for educational institutions, industrial enterprises or by any other non-profitable organizations as may be notified by the Government in public interest are exempted from payment of Infrastructure Tax..

4) No Dues Certificate:


No dues certificate can be availed from the Secretary of the Panchayat who issues the same after verifying all records in respect of payment of taxes and fees due to the Panchayat.

5) Non-Availability of Birth or Death Certificate:


Upon request from any person, a search is made into the records of Birth or Death Registers for the period of years as requested, to check whether a birth or death is registered or not. In cases where no record is available the Panchayat Secretary issues a Non- Availability Certificate of his search over such a period. The applicant in his application is required to submit the details like name for which the search is called for and the approximate period during which the birth, death or still birth has occurred. The applicant is also required to submit details about the place of birth by submitting documents like xerox copy of ration card, School Leaving Certificate, Polio Card, etc.

At the request of the party, the Sarpanch may on the basis of local inquiry issue the following Certificates:


6) Residence Certificate:


A person desiring to obtain a Residence Certificate should apply to Sarpanch along with xerox copies of the Ration Card and other relevant documents like Birth Certificate, documents showing place of birth, EPIC Card, etc. After verifying the details and conducting a local inquiry in to the facts and merits of the case, the Sarpanch issues the Residence Certificate.

7) Character Certificate:


A person desiring to obtain a Character Certificate should apply to Sarpanch along with xerox copies of Ration Card and other relevant documents like Birth Certificate, documents showing place of birth, school leaving certificate, Bonafide Certificate from the school, etc. After verifying the details and conducting a local inquiry in to the facts and merits of the case, the Sarpanch issues the Character Certificate.

8) Dependency Certificate:


A person desiring to obtain a Dependency Certificate should apply to Sarpanch along with Xerox copy of ration Card and complete information about the family. After verifying the details and conducting a local inquiry into the facts and merits of the case, the Sarpanch issues the Dependency certificate.

9) Poverty Certificate:


A person desiring to obtain a Poverty Certificate should apply to Sarpanch along with xerox copy of ration Card and complete information about his income sources. After verifying the details and conducting a local inquiry into the facts and merits of the case, the Sarpanch issues the Poverty Certificate.

10) Divergence Certificate:


A person who is known by two or more names may apply to the Sarpanch who shall call for a local inquiry into the facts and merits of the case, thereby verifying the documents in support of the applicants claim, and thereafter issue the Divergence Certificate.

Bonafide Fisherman Certificate:


A person desiring to obtain a Bonafide Fisherman Certificate should apply to the Sarpanch with a xerox copy of ration Card and complete information about his fishing activity alongwith the Samaj Certificate issued by the competent authorities. After verifying the details and conducting a local inquiry into the facts and the merits of the case, the Sarpanch issues the Bonafide Fisherman certificate.

12) Occupation Certificate:


A person desiring to obtain an Occupation Certificate should apply to Sarpanch along with a xerox copy of the Ration Card and complete information about his occupation or profession. After verifying the details and conducting a local inquiry in to the facts and merits of the case, the Sarpanch issues the occupation certificate.

C. No Objection Certificates (NOCs) issued by the Village Panchayat:


Any person desirous of obtaining the following NOCs may apply to the concerned Village Panchayat. The required NOCs are issued by the Panchayat after taking into consideration objections, if any, from the villagers and verifying the ownership/title documents in respect of the property. All NOCs issued are duly registered in the Register maintained for the purpose and are issued only after passing of a resolution to that effect by the Panchayat
1) NOC for Water Connection
2) NOC for Electricity Connection
3) NOC for House Repair
4) NOC for Road Cutting
5) NOC for running General Stores
6) NOC for running Bar/ Liquor shop
7) NOC for Establishment

D. Other Services


1) Correction in Births and Deaths Records:
A person desirous of making a correction into the records of Birth or Death may apply to the Secretary, who after verifying the correction requested for and after being satisfied to the veracity of such request may order for a correction under section 15 of Registration of Births and Deaths Act, 1969 strictly in accordance to the circular issued in this regard.